In today’s data-rich environment, we capture and store so much data, the number of report formats available well exceeds what most users utilize on a regular basis. Consequently, some valuable reports are forgotten or never accessed.
During a recent Censis Technologies User Conference (CtUC), we received such positive feedback on a breakout session that focused on how the CensiTrac reporting suite could help identify opportunities for improvement, we decided to highlight the value of various reports that are often under-utilized. The first featured report is Container Utilization.
Container Utilization Reports
There a couple of ways this specific report can be used, but let’s first look at what data points are provided in this report. While all reports in CensiTrac are customizable, at the summary level, this report typically includes:
- Container Name
- # of Sets
- Average Turns per Week (all sets)
- Average Turns per Day (all sets)
- Max Daily Turns (all sets)
- Frequency of Max Turns (all sets)
- Usage Factor
The Container Utilization report can provide insight to many aspects of inventory and efficiency, most notably:
- Is the inventory level of a specific tray type or asset adequate to avoid delays in getting that asset to the OR on time without special handling, based on the utilization rate?
- Has the utilization of a particular tray type declined to the point that some of the sets could be broken down and the individual instruments re-allocated to other sets?
An important data point in this report is the average number of daily turns for a set over a period of time. The default period of time is 26 weeks, or half a year, (this time period can be adjusted). If a tray or set is approaching an average of two turns/day, over an extended period of time, this can indicate it is time to purchase or build more of that particular tray. On the opposite end of the spectrum, if a particular tray or set has had no uses during a period of time, you may want to consider reducing the number of that particular set in your inventory. You can then break up the excess sets, and re-allocate the components to trays that are missing those assets or instruments, or build additional tray types that have a higher utilization rate.
While this report may not be one that you run regularly, the insight it provides can help right-size your inventory levels and is a great example of how you can make your data work for you.
Need More Powerful Reporting?
We build all of our solutions with powerful reporting capabilities so that you have insight into your processes at all times. By gathering this data, you can quickly see what's working and identify opportunities for improvement. For more information, click below to access our eBook What is Your Data Telling You?