Every year, the Censis team looks for new ways to improve our solutions to equip CSSDs and ORs with complete visibility and confidence in their surgical inventory. As we look forward to 2018, we are exploring new ways to renew our own goals that will enable us to grow and continue to offer the industry’s most advanced technology.
Since regulatory compliance is constantly changing, we’re here to ensure your facility is operating efficiently by providing you with the resources you need to make proactive decisions. Our passionate team and proven technology enables you to focus on what is most important as a healthcare professional: the patient.
We know the New Year can bring unexpected challenges and changes, so we’ve put together a list of 5 goals for your facility to focus on in 2018.
1. Decrease Percentage of Lost Instruments
When it comes to keeping track of your facility’s surgical instruments, it can be tough to manage the location of each and every one. Healthcare facilities have thousands of instruments passing through different locations at all times, so it is easy for one instrument to be set aside and get lost in the process. Efficiently managing your surgical assets means being able to track and record data for reprocessing times and always knowing the location of your assets. When tracking the location of your surgical assets, choosing the right scan points can be a huge factor in decreasing the number of lost instruments. Setting up individualized tracking scan points in each stage can help account for trays coming in and leaving your SPD and OR departments, ensure that nothing gets lost in transport, and help reduce your overall number of total lost instruments.
2. Increase Staff Compliance Goals
For healthcare facilities, managing staff compliance is an important standard when it comes to reducing the risk of infections. Although it is a major requirement that facilities must achieve, ensuring your entire staff is fully compliant is not always an easy task. Finding time to fit training into staff workflow can be tough, but it’s important to always review the guidelines with your CSSD staff to ensure that everyone is properly trained on the most up-to-date guidelines. Consider designating a seasoned member of your staff who will be responsible for updating, managing, and educating staff on manufacturer IFU documentation changes in your facility. If you haven’t already, it’s important to consider implementing an automated surgical asset management system that offers a competency management functionality as a resource for managing training, certifications, and competency requirement for your staff.
3. Improve Communication to Increase Efficiency
Ensuring your facility operates at its most efficient levels can often be a difficult task. Whether it be advancing your loaner set reprocessing or maintaining a positive culture between your OR and CSSD teams, improving communication is often times the best strategy to help improve productivity in your facility. Without open lines of communication, it becomes almost impossible to achieve your goals. You can start by providing complete visibility to your teams by periodically scheduling joint staff meetings as a way to discuss issues that affect both departments. To take it a step further, verify if your instrument management system offers a feedback module to help capture comments from other system users on the condition of trays, instruments, and equipment. Flexible reporting is key to improving communication and guaranteeing proactive changes are made to increase efficiency.
4. Prepare for UDI by Marking Your Instruments
With the new ruling on Unique Device Identification, it’s important to prepare your facility for the upcoming guidelines that will impact the way you capture and store data for your surgical instruments. Instead of waiting until the deadline gets closer, begin researching companies now that you can partner with to help label your instruments with safe, risk-free marks that will last the for the life of the instrument. Planning early will allow you to budget for the costs associated with marking your inventory and help you choose a partner that will not only support you in the marking process, but also assist with commissioning your instruments to your management system. Some services will even train your staff during the process so your facility can continue marking after they leave.
5. Increase Instrument Level Scanning
Taking shortcuts when building trays may seem like a good idea at the time, but if you ever need to pull instrument data down a specific patient, you’ll be at a loss. It might sound like common practice, but when you are looking for ways to increase efficiency, not having to scan each individual instrument may appear like the easiest way. However, skipping these kinds of steps during assembly could lead to future issues. If you have already marked your instruments, continue to encourage your staff to take the time to scan each instrument before moving to the next step. Updating your goals this year to increase the number of instruments scanned can help boost your data and provide you with in-depth reporting and analytics. Consider a surgical asset management system that allows you to track each individual instrument to the patient. You will be able to improve efficiency in the long run by saving time when locating specific instruments.
Whether it be bridging communication gaps or preparing your staff for new regulations, goal setting in the New Year can help you manage unexpected challenges. Seeking input from different departments will keep your staff engaged, help improve team relationships, and allow your facility to provide the highest quality of patient care.
3 Ways to Keep Non-Compliance Down
Lowering non-compliance rates and staying up-to-date on the latest regulation changes means heightened department efficiency and increased patient safety. Download the 3 Essential SPD Training Strategies eBook to see more recommendations.